Should You Manage 300 or 3,000 Doors? Scaling Your Property Management Company

Should You Manage 300 or 3,000 Doors? Scaling Your Property Management Company

Are you considering scaling your property management company? Managing a smaller portfolio can have its advantages. With fewer units to oversee, your team can provide more personalized attention to each property, owner, and tenant. This allows you to develop stronger relationships with your tenants, leading to increased satisfaction and potentially longer lease agreements. Plus, managing a smaller portfolio can mean more flexibility and freedom in your schedule, as you won't have to juggle as many maintenance requests or tenant issues. On the other hand, scaling up to a larger number of units can be rewarding, too. With a larger portfolio, you have the potential for increased revenue and profit. More units mean more income, which can help you further expand your business. Scaling up also allows you to leverage economies of scale, as you can negotiate better deals with vendors and contractors due to the volume of work you can offer them. When deciding whether you’d like a smaller or larger portfolio, it's important to consider your own strengths and preferences. Some property managers thrive in a smaller, more hands-on environment, where they can personally oversee every aspect of the properties they manage. Others enjoy the challenge and potential rewards of scaling up and growing the business. Ultimately, the decision should align with your long-term goals and the resources you have available to invest in your property management business. We talked all about this tricky decision in a recent podcast episode, but we’ve also gathered some of the top considerations below:

Decision-Making Process for Property Managers Growing Their Business

Scaling your property management company requires careful consideration and planning. PMC owners must evaluate their current resources, expertise, and market conditions before deciding to grow. It's essential to assess the demand for property management services, the competition, and the potential return on investment in your market(s) of choice. Additionally, owners need to determine their long-term goals and assess whether scaling up aligns with those objectives.

Risks and Rewards: Staying Smaller Versus Scaling Up

Staying at a smaller scale offers its own set of advantages and disadvantages. With a smaller portfolio, you have the ability to provide more personalized service to your clients. Teams can build stronger relationships with owners and tenants, resulting in greater customer satisfaction. Additionally, managing a smaller number of properties allows property managers to maintain a better work-life balance and have a more hands-on approach to their business. On the other hand, scaling your property management company to manage a larger number of doors can bring significant rewards. As the portfolio expands, property managers can benefit from economies of scale, spreading the costs over more units. This can lead to increased profitability and the ability to invest in better resources and technology. Furthermore, larger property management companies often gain more credibility and can more quickly attract even more clients.

Financial and Leadership Aspects of Growing a PMC

Scaling a property management company requires careful financial planning and strong leadership. As the number of properties and staff grows, there are increased costs associated with hiring and training employees, expanding office space, and implementing better systems and technology. You’ll need a solid understanding of your financial position and the ability to secure funding, if necessary. Leadership skills also play a vital role in successfully growing a property management business. Effective leaders can inspire and motivate their team, ensure smooth operations, and adapt to changing market conditions. It's essential to develop leadership qualities such as communication, strategic thinking, and decision-making to navigate the challenges associated with business expansion.

Commitment and Endurance in Pursuing Lofty Goals

Expanding a property management business is no small feat. It requires unwavering commitment and endurance. Be prepared for long hours, setbacks, and challenges along the way. But the rewards can be significant for those who persevere. By staying committed to your goals and maintaining a strong work ethic, you can achieve extraordinary growth and success.

Hiring Resilient and Talented Individuals

Hiring the right team members is critical when scaling a property management business. It's essential to find resilient and talented individuals who can thrive in a dynamic and fast-paced environment. As the business expands, you’ll need a team that can handle increased workloads, adapt to changing circumstances, and deliver exceptional service. Having a solid recruitment and onboarding process in place ensures that the right talent is attracted and retained.

Selling the Vision: Attracting and Retaining Top Talent

When scaling a property management company, it's also vital to communicate and sell your vision to attract and retain talented individuals. Share your long-term goals and the potential for growth within the company. Emphasize the opportunities for career advancement, professional development, and the collaborative work environment. By showcasing the exciting prospects that lie ahead, you can attract and retain the right talent to support your expansion efforts.

Transitioning from Technician to Entrepreneur

Many PMC owners start their careers as technicians, excelling at day-to-day property management tasks. However, scaling up requires a shift in mindset from being a technician to becoming an entrepreneur. You’ll need to learn (and re-learn) to delegate tasks, think strategically, and focus on the bigger picture. This transition can be challenging, but with the right mindset and ongoing self-development, we have faith that you can successfully make the leap.

Developing the Necessary Skills for Entrepreneurship

Becoming a successful entrepreneur in this industry requires a diverse skill set. So, make a point to continuously seek opportunities to develop skills like leadership, strategic planning, financial management, and marketing. Investing in professional development courses, attending industry conferences, and seeking mentorship can help you sharpen these essential skills.

Single Market Versus Multiple Markets

Another critical decision you’ll face when scaling up is whether to expand deep within a single market or venture into multiple markets. Expanding deep within a single market means you can establish a strong foothold, build local expertise, and capitalize on economies of scale. On the other hand, expanding to multiple markets provides diversification and mitigates the risks associated with a single market. You’ll need to carefully evaluate market conditions, competition, and growth opportunities before making this decision.

Moving Forward with Intention and Direction

Regardless of the right path forward for you, be intentional about the direction of your business. Scaling a property management company requires a clear vision and a focused approach. It's crucial to stay committed and avoid being swayed by distractions or the allure of new opportunities. You’ll also want to regularly evaluate your progress, make adjustments as needed, and ensure that every decision aligns with your long-term goals.

Final Thoughts: Scaling Your Property Management Business

Managing 300 or 3,000 doors is a decision that you’ll need to make with careful consideration. That’s because there are advantages and challenges associated with both options. If scaling your property management business sounds like the right choice for you, it's crucial to assess market conditions, evaluate financial resources, develop leadership skills, and hire talented individuals. By staying intentional, committed, and focused, you can successfully scale up your business and achieve remarkable growth and success in the property management industry. And we’ll be here to help every step of the way!

Ready for More?

We know what it’s like to grow a property management business from 30 doors to more than 16,000. The journey was anything but easy, and we learned tons of lessons along the way. Our desire to share that knowledge with you motivated us to start the Evernest Property Management Show podcast, a weekly newsletter, and our monthly webinar series for property managers. Join Over 4,000 property management company owners who are reading the Evernest newsletter for all the latest podcast episodes, educational articles, webinar announcements, and recaps. We promise not to spam your inbox and only to deliver the highest quality, educational content to help you grow your property management business. Sign up here today.